§ 2-13-070. Responsibilities of the central purchasing office.

(a)

It shall be the responsibility of the central purchasing office:

(1)

To reduce, to the maximum extent possible, the number of purchase transactions by combining into bulk orders and contracts the requirements of users for common-use items or items repetitively purchased.

(2)

To develop, when possible, continuing contracts with vendors for specific, standardized items and, when appropriate, direct users to purchase through these contracts. Such procedures shall be designed to reduce acquisition and maintenance costs for the city.

(3)

To develop and use those types of contracts, procurement methodologies and purchase orders which will reduce to the minimum the accompanying paper work and which in other respects will be most advantageous to the city.

(4)

To make contract awards for the acquisition of city equipment and machinery to offerers which maintain an adequate supply and/or availability of repair parts and qualified service personnel and facilities located as near as possible to the Alamogordo area, capable of providing timely and responsive, major and minor service of the equipment and/or machinery being purchased. This subsection is applicable in circumstances where a lack of such capability could be detrimental to city service delivery.

(b)

The central purchasing office is authorized to prescribe the use of various types of contracts and orders, including but not limited to the following:

(1)

Definite-quantity contracts, whereby the contractor agrees to furnish a specified quantity of materials or services at a specified time or times at specified unit prices.

(2)

Indefinite-quantity contracts/price agreements, whereby the central purchasing office or the user agrees to obtain from the contractor part or all of its requirements for specified materials or services in an estimated but indeterminate amount during a prescribed period of time at a definite unit price or at a specified discount from list or posted prices.

(c)

The central purchasing office may cooperate by agreement with the state purchasing agent or any public governmental agency in obtaining contracts or price agreements and such contract or agreed prices shall apply to purchase orders subsequently issued under the agreement.

(Ord. No. 1185, § 7, 6-22-04)